Skip to main content

Privacy Policy

Last updated: January 13, 2026

This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service. (Note: At this time, the Oracle Arts Council website generally does not require user accounts. If you add accounts later, this section will apply.)
  • Business, for the purpose of the CCPA, refers to the Company as the legal entity that collects Consumers’ personal information and determines the purposes and means of the processing of Consumers’ personal information.
  • Company (referred to as either “the Company”, “We”, “Us” or “Our”) refers to The Oracle Arts Council (also known as Oracle Arts Council, Inc.). For the purpose of the GDPR, the Company is the Data Controller.
  • Country refers to the United States.
  • Consumer, for the purpose of the CCPA, means a natural person who is a California resident.
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website.
  • Data Controller, for the purposes of the GDPR, refers to the Company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data.
  • Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means any natural or legal person who processes the data on behalf of the Company.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.
  • Website refers to The Oracle Arts Council, accessible from https://www.oracleartscouncil.org.
  • You means the individual accessing or using the Service.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. This may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number (if you provide it)
  • Address, State, Province, ZIP/Postal code, City (typically for donations/tax receipts, if provided)
  • Information you submit through forms (e.g., vendor applications, membership/community signup forms)
  • Member Directory information (if you choose to be listed), which may include your name/business name, email, and other details you provide

Public Directory Notice: If you submit information to be listed in our Member Directory, that listing may be publicly viewable on the Website. Please do not submit information you do not want made public.

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as:

  • Your Device’s Internet Protocol (IP) address
  • Browser type and version
  • Pages you visit on our Service
  • Time and date of your visit
  • Time spent on those pages
  • Unique device identifiers and other diagnostic data

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on Our Service and store certain information. Technologies may include cookies and analytics tags/scripts.

Cookies can be Session or Persistent cookies.

We use cookies for purposes such as:

  • Necessary / Essential Cookies (site operation)
  • Analytics / Performance Cookies (to understand traffic and improve the site)
  • Analytics (Google Analytics)

We use Google Analytics to help us understand how visitors use our website.

You can opt out of Google Analytics tracking by installing Google’s opt-out browser add-on.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor usage.
  • To manage Your requests, such as responding to questions or form submissions.
  • To communicate with You, including responding to inquiries and sending updates you request.
  • To send newsletters, if you opt in to receive them (via Mailchimp).
  • To process donations or membership payments, if you choose to donate or participate in paid fundraising/membership activities (via Zeffy).
  • For security and fraud prevention.

We may share Your personal information in the following situations:

  • With Service Providers (e.g., analytics, email/newsletter, donation/payment processing) to operate the Service.
  • For legal reasons if required by law or valid requests by public authorities.
  • With Your consent for any other purpose you agree to.

Donations and Payment Processing

We accept donations and may offer fundraising tickets/memberships through Zeffy.

We do not store or collect your payment card details on our website. Payment information is handled by Zeffy and its payment partners according to their policies.

Email Marketing (Newsletter)

We may use Your Personal Data (typically your email address) to send newsletters and updates if you opt in. We use Mailchimp to manage email distribution.

You can opt out at any time by using the unsubscribe link in our emails.

Retention of Your Personal Data

We retain Personal Data only for as long as necessary for the purposes set out in this Privacy Policy, including:

  • Maintaining our communications with you
  • Donation/tax and accounting records
  • Security and fraud prevention
  • Compliance with legal obligations

Usage Data is generally retained for a shorter period, except where needed for security, service improvement, or legal requirements.

Transfer of Your Personal Data

Your information may be processed by Service Providers that operate in different locations. We take reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy.

Disclosure of Your Personal Data

Law enforcement / legal requirements

We may disclose Personal Data if required to do so by law or in response to valid requests by public authorities.

Security of Your Personal Data

We use commercially reasonable measures to protect Personal Data, but no method of transmission over the Internet or electronic storage is 100% secure.

Service Providers

Analytics

Google Analytics (Google LLC)

Email Marketing

Mailchimp (Intuit)

Donations / Fundraising Payments

Zeffy

Forms

We may use Google Forms for event applications and community/membership signups.

Children’s Privacy

Our Service does not address anyone under the age of 13, and we do not knowingly collect personally identifiable information from anyone under 13. If you believe a child has provided Personal Data, please contact us and we will take steps to delete it.

Links to Other Websites

Our Service may contain links to other websites not operated by Us. We are not responsible for the content or privacy practices of third-party sites.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will post changes on this page and update the “Last updated” date.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

Join Us Today!

Become part of our community — sign up now using the form below and start making a difference!

Join Now
* Opens Zeffy in a new tab.